Corporate Governance
Annual General Meeting
Annual General Meeting 2024
Notice is given to the shareholders of Efecte Plc to the Annual General Meeting to be held on 30 April 2024 starting at 2:00 p.m. (EEST) at the Company headquarters (Säterinkatu 6, 02600 Espoo). The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 1:00 p.m. (EEST).
The Annual General Meeting will be held in Finnish.
Pursuant to Chapter 5, Section 25 of the Finnish Companies Act, a shareholder who is present at the Annual General Meeting has the right to request information with respect to the matters to be considered at the meeting.
Instructions for the participants of the Annual General Meeting
Shareholders registered in the shareholders’ register
Each shareholder who on the record date of the Annual General Meeting, i.e. on 18 April 2024, is registered in the shareholders’ register of the Company held by Euroclear Finland Ltd has the right to participate in the Annual General Meeting. A shareholder whose shares are registered on their personal Finnish book-entry account is registered in the shareholders’ register of the Company.
Registration for the Annual General Meeting will begin on 28 March 2024 at 6:00 p.m. (EET). A shareholder who is registered in the shareholders’ register of the Company and who wants to participate in the Annual General Meeting shall register for the meeting no later than by 10:00 am (EEST) on 22 April 2024, by which time the registration must be received. Registration may be made:
by e-mail by submitting the registration form available on this site, or corresponding information, addressed to agm@innovatics.fi or
by telephone +358 10 2818 909 from Monday to Friday at 9:00 am to 12:00 noon and 1:00 pm to 4:00 pm.
In connection with the registration, a shareholder shall notify the requested information such as his/her name, date of birth and contact details. The personal data given to Efecte Plc is used only in connection with the Annual General Meeting and with the processing of related registrations.
The shareholder, his/her legal representative or proxy representative shall, if necessary, be able to prove his/her identity and/or right of representation at the meeting venue.
Holders of nominee-registered shares
A holder of nominee-registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which he/she would be entitled, on the record date of the Annual General Meeting, i.e. on 18 April 2024, to be registered in the shareholders’ register of the Company held by Euroclear Finland Ltd. In addition, the right to participate in the Annual General Meeting requires that the shareholder has, on the basis of such shares, been temporarily registered in the shareholders’ register held by Euroclear Finland Ltd at the latest by 25 April 2024 at 10:00 a.m. (EEST). This constitutes the required registration for the general meeting for nominee-registered shares. Changes in the shareholding after the record date of the general meeting do not have any impact on the right to participate in the general meeting nor on the number of votes.
Holders of nominee-registered shares are advised to request from their custodian bank, without delay, necessary instructions regarding the temporary registration in the shareholders’ register of the Company, the issuing of proxy documents and voting instructions and the registration for the Annual General Meeting. The account management organisation of the custodian bank shall register a holder of nominee-registered shares, who wishes to participate in the Annual General Meeting, temporarily in the shareholders’ register of the Company by the aforementioned time 25 April 2024 at 10:00 a.m. (EEST) at the latest.
Proxy representative and powers of attorney
A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation.
A proxy representative shall provide a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder in the general meeting.
When a shareholder participates in the Annual General Meeting by means of several proxy representatives who represent the shareholder with shares on different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration.
Proxy template will be available on this site on 28 March 2024 at 6:00 p.m. (EET) at the latest. Proxy documents are recommended to be delivered by email to agm@innovatics.fi or by mail to Innovatics Ltd, Annual General Meeting/Efecte Oyj, Ratamestarinkatu 13 A, 00520 Helsinki before the registration for the general meeting has ended, by which time the proxy documents must be received. Efecte Plc may demand original proxy documents if considered necessary.
A holder of nominee-registered shares is advised to follow the instructions regarding proxies given by such holder’s custodian bank as described in section 'Holders of nominee-registered shares' above. If a holder of nominee-registered shares wishes to be represented by a party other than such holder’s custodian, such legal representative must provide Efecte Plc with a dated proxy demonstrating the right to represent the shareholder.
Important dates
| Registration begins | 28 Mar 2024 at 6:00 p.m. EET |
| General Meeting record date | 18 Apr 2024 |
| Registration ends | 22 Apr 2024 at 10:00 EEST |
| Annual General Meeting | 30 Apr 2024 at 2:00 p.m. EEST |
| General Meeting minutes available on this page latest on | 14 May 2024 |
Efecte Oyj | FI-02600 Espoo, Finland